A traditional paper-based fire logbook may seem like a convenient and easy way to keep track of fire safety information but continuing to use one poses several risks. Today, Tio discusses some of the key risks associated with using a traditional paper-based fire logbook instead of a digital fire logbook when it comes to fire safety and emergency response.
Limited accessibility
A traditional paper-based fire logbook is often stored in a single location, making it difficult for emergency responders and other stakeholders to access the information quickly in case of an emergency. This can delay response times and increase the risk of loss from fire.
Lack of backup
Traditional paper-based fire logbooks do not have an automatic backup, if the document is lost or destroyed, all the information will be lost as well. This can make it difficult to recover important information and can increase the risk of loss from fire.
Inaccuracy and outdated information
Paper-based fire logbooks are prone to errors and inaccuracies, and they may not always be updated in a timely manner. This can lead to outdated information, which can increase the risk of loss from fire.
Lack of automation
Paper-based fire logbooks do not have the ability to automate reminders for regular maintenance and inspections, which can make it difficult to ensure that fire protection systems are properly maintained and ready for an emergency.
Difficulty in analysing data
Traditional paper-based fire logbooks can’t provide easy access to the data making it hard to find insights to prevent incidents from happening. This puts property and lives at risk as preventable fires and issues are not identified early.
In conclusion, using a traditional paper-based fire logbook instead of a digital fire logbook can come with several risks. Limited accessibility, lack of backup, inaccuracies, outdated information, lack of automation and difficulty in analysing data can all increase the risk of loss from fire.
A digital fire logbook is a much safer and reliable alternative, providing emergency responders with quick and easy access to important information and helping to minimise the risk of loss from fire. It is important for organisations to consider these risks and to upgrade to a digital fire logbook to ensure the safety of their buildings and occupants.